How I Manage My Time - 10 Time Management Tips - video Dailymotion

Arshian

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Transcript

00:00All right, so over the past 10 years,

00:02I have read basically all of the books

00:04around productivity and time management.

00:06And in that time, there are 10 things

00:08that I still use in my life,

00:11genuinely use to help make my time management more efficient.

00:13Let's talk about them in this video.

00:15Tip number one is that we absolutely own all of our time.

00:18Now, this is like a big one.

00:22When I first had this realisation,

00:24my life genuinely changed

00:25because I used to think I don't have time to do stuff.

00:29And I don't know where I read it,

00:30but I came across this like,

00:32probably like a fortune cookie somewhere,

00:33which said something like,

00:35at any given moment,

00:36you are doing what you most want to be doing.

00:39And that was a very empowering thing for me

00:40because I was obviously in need of empowerment.

00:42And it helped me realise

00:43that my time is entirely within my control.

00:45Like right now, I'm filming this video because I want to be.

00:48Earlier today, I spent six hours playing World of Warcraft

00:51because that's what I wanted to do.

00:52I could not have said,

00:53I don't have the time to work out today.

00:54Instead, it was a case of I'm actively choosing

00:56not to make the time to work out today.

00:58And so when it comes to time management,

00:59like step one is always to recognise

01:01that we are always in control of our own time.

01:03Yes, you might have a boss.

01:05Yes, you might have parents telling you what to do,

01:06but fundamentally, you are in control of your own time

01:09and you can choose to do whatever you want with that time.

01:11If you don't have the time to do something,

01:13that something is just not a priority, which is fine,

01:16but don't pretend like the reason you're not doing it

01:17is because you genuinely don't have the time.

01:19Point number two is the title of this book by Derek Sivers,

01:22Hell Yeah or No, What's Worth Doing?

01:24Now, the vibe here, hell yeah or no,

01:26it kind of says it all in the title.

01:28When we're young

01:29and we don't have very many opportunities in our lives,

01:31we should probably say yes

01:32to the majority of things that are coming our way.

01:35But as soon as we get to a point

01:36where we're starting to get more inbound leads,

01:39then we have time available,

01:40we start operating with a hell yeah or no maxim.

01:43And the idea there is something is either a hell yes

01:45or it's a no.

01:47And so if I get an email from someone saying,

01:48hey, do you wanna do this thing?

01:49And I'm thinking, maybe it sounds kind of all right,

01:52then my default position is gonna be no.

01:54If I get an email from someone saying,

01:56hey, do you wanna do this thing?

01:56And I'm like, hell yeah,

01:58then I'm gonna do the thing.

01:59And I'm trying to get better

02:01at using this principle in my life

02:02because even now, my calendar is full of a lot of things

02:06where I'm like, huh, yeah, kind of,

02:08rather than hell yeah, too.

02:09And I always regret doing it when it comes down.

02:11So hell yeah or no,

02:12just like learning to be okay with saying no to stuff

02:14is another really important principle of time management.

02:17Thirdly, there's a tip I picked up from this book

02:18called Make Time by Jake Knapp and John Zeratsky.

02:21And this tip is called the daily highlight.

02:23This is like deviously simple.

02:24Basically, the idea is that every day we decide

02:28this one thing is gonna be my highlight of the day.

02:30This is the only thing I need to get done today.

02:33And on the days where I set a daily highlight

02:35and I try and do this every day,

02:36I always get the thing done

02:37and I'm always really happy at the end of the day.

02:39But if I have a day where I don't set my daily highlight,

02:42then I kind of drown in my to-do list.

02:44And I have this just image in my head of like,

02:46oh yeah, I need to do this and this and this and that.

02:48And it's a lot harder to get stuff done.

02:50Whereas on days where I have the daily highlight,

02:52I have that just one thing that I'm focusing on.

02:54This is the most urgent or the most satisfying

02:56or the most fun thing I have to do today.

02:58And then it just really, really helps

02:59with my time management.

03:00Tip number four for time management is to use a to-do list.

03:03And these days I use a physical to-do list

03:06with this analog by Ugmonk.

03:08It's very nice.

03:09And it's like, you get these like note cards

03:11and then you get this like wooden thing

03:13and you like put the note card in the thing

03:14and it looks like this.

03:15And that means like every morning,

03:16once I figured out what my daily highlight is,

03:18I make a list of the other stuff that I have to do that day.

03:21And I shove it on a list and then I tick them off

03:23and cross them off with physical pen

03:24as I go throughout my day.

03:26It doesn't really matter what system you use

03:27for a to-do list.

03:28But again, there's a general principle of productivity,

03:31which is that our brain is for having ideas,

03:33not for holding them.

03:34And a big part of why we let stuff slip through the cracks

03:37when it comes to managing our time

03:39and managing our productivity

03:40is because we haven't written them down.

03:41And so anytime I need to do something,

03:43I write it down into an app.

03:44These days I use Roam.

03:45But then when I figure out my daily to-do list,

03:47it's all based on this analog system by Ugmonk,

03:50which is very nice.

03:51And it's kind of cool having a physical to-do list

03:54in front of me that I can cross things off of

03:56and it just feels nice.

03:57And yeah, even at work, when I'm working as a doctor,

03:59I use physical to-do lists to manage my patient list,

04:01to manage my list of tasks.

04:03There's something incredibly satisfying

04:04about crossing something off,

04:05which you just don't get when you use an app.

04:07Principle number five for time management

04:08is the concept of time blocking.

04:10Apparently this is something

04:11that Elon Musk does all the time.

04:13And basically the idea there is anytime

04:14we need to do something,

04:15we put a block for it in our calendar.

04:17So I don't like doing this for absolutely everything

04:19because I'm a bit of a waste man.

04:20And I think the more time I spend managing

04:23my productivity system,

04:24the less time I spend actually getting stuff done

04:26and then it's just all completely pointless.

04:27But the one thing that I always schedule into my calendar

04:30at the start of the day is my daily highlight.

04:33So if I've decided my daily highlight

04:35is filming this video,

04:36usually, well, I'll try my best

04:38to schedule it into my calendar

04:40at the time where I know I'm gonna film the video.

04:42If my daily highlight is call my grandma,

04:44I will literally scroll schedule it into my calendar.

04:46If my daily highlight is make changes to my website,

04:48I will schedule it at like for a block in my calendar.

04:51And that's like really nice and reassuring

04:52because it means that that one thing

04:55that I've decided is really, really important

04:55is always gonna get done

04:56because it's always on the schedule.

04:58And then if I need to move it around,

04:59I'll move it around if something comes up,

05:01but at least it's there on the schedule by default.

05:03And this thing where you combine the daily highlight

05:05with time blocking it in the calendar

05:06is just incredibly useful.

05:08Everyone always kind of thinks that like,

05:09oh, but only one thing a day,

05:11don't you have to do more than that?

05:12And yeah, you do kind of have to do more than that

05:14in most of our lives.

05:14But imagine if every single day for the next year,

05:17you could actually do the one thing,

05:20the one most important thing to do that day,

05:22you'd make a hell of a lot of progress

05:23over the course of the year

05:24and it would just be absolutely game changing.

05:25Principle number six is related

05:27to something called Parkinson's law,

05:28which is that work expands to fill the time

05:30that we allocate to it.

05:31So if I have to film a YouTube video in a day

05:33and I give myself the whole day to film that YouTube video,

05:35inevitably it's gonna take all day

05:37to film the YouTube video.

05:38Whereas if I only give myself half an hour or an hour

05:41to film the YouTube video

05:41and I fill my day up with other things,

05:43then inevitably I get the video done

05:45in that small amount of time.

05:46And so the actionable advice here

05:48is to leverage artificial deadlines,

05:50even when it's something like filming a new course,

05:53I'm working on a course for YouTube for beginners

05:55where I kind of film and talk you to everything

05:57about my YouTube video production process.

05:59And this doesn't really have a deadline,

06:00like I could literally do it whenever I want,

06:01I don't have to do it,

06:02it's purely optional project,

06:04but I've set myself the goal that,

06:05okay, you know what,

06:06I'm gonna film all of this course next weekend.

06:08And I blocked out time in my calendar next weekend

06:10to film the course.

06:11And that's an artificial deadline,

06:13which means the course is gonna get done.

06:14Whereas if I just had it in my mind or in my to-do list

06:17without a deadline, without a schedule,

06:20it would just inevitably never ever get done.

06:22Point number seven is one I've started applying recently,

06:24and that is having protected time.

06:26When you are an entrepreneur

06:27and you're like working for yourself

06:28and all that kind of stuff,

06:29you end up basically being able

06:30to set whatever schedule you want.

06:32But like if you're like me and you like making connections

06:35and making friends with people all around the internet,

06:38you get to a point where your day is filled

06:40with lots and lots of Zoom calls.

06:42And I realised that for me,

06:43I need to keep my mornings completely free

06:45of any obligations or any Zoom calls.

06:47And this has been an absolute game changer

06:48because in the morning,

06:49that means I can wake up whenever I want,

06:51usually it's half past eight these days.

06:52And it means that for a solid like four hours at least,

06:55I've got uninterrupted time

06:57where I can do whatever I want.

06:58So these days I'm working on writing my book,

07:00and so the morning is my protected time for writing.

07:02But even on days where I'm not working on the book,

07:04it's just genuinely so nice to have that like time slot

07:07where I can think about the business

07:09or plan some more videos

07:10or do the things that help move me forward

07:13in my work career.

07:14And sometimes if I'm not really feeling it,

07:16I'll just decide, you know what,

07:17I'm gonna use this protected time

07:19to play World of Warcraft

07:20or to just kind of relax and read a book on the sofa.

07:22So if you're interested in better ways

07:23to managing your time,

07:24I would recommend figuring out

07:26what your protected time is gonna be,

07:28time that is just for you and you alone

07:30or World of Warcraft,

07:31and not for anyone else

07:32where no one is allowed to book something in your schedule.

07:34All right, principle number eight is delegation.

07:36Now this one is a little bit weird

07:38because normally when you say the word delegate,

07:40people imagine that,

07:41oh, well, I can't afford to delegate something,

07:43I don't have enough money to delegate to hire someone.

07:46And sure, that's probably true,

07:49but the way that I think of it,

07:50even when this YouTube channel wasn't successful

07:52was that like, what is actually the dollar value of my time?

07:56How much is my time actually worth?

07:58And when it came to running my business,

07:59I decided that, okay, my time is worth 20 pounds an hour

08:02or $25 an hour.

08:03And that means that anything I'm doing

08:05that I don't enjoy,

08:06that I can outsource to someone

08:07that I can delegate for less than $25 an hour,

08:09I absolutely should do that.

08:11And that principle of delegation

08:12has encouraged me to get a cleaner,

08:14which has been great

08:15because now we have someone

08:15who comes in to clean the house every other week,

08:17which means I don't have to do it myself.

08:19And back in the day,

08:20when I was building my businesses from the ground up

08:21and there was lots of things that needed to be done,

08:23like data entry or things like that,

08:25I was able to delegate those to freelancers

08:27in like the Philippines or in Bangladesh or in India

08:29through upwork.com or fiverr.com

08:31and like paying them like $7 an hour

08:33is an amazing like wage for someone

08:35for work in the Philippines.

08:37But it was fantastic for me

08:38because it freed up my time to do things

08:40that were adding more value to the business

08:42and to my life than doing data entry, for example.

08:44And so whatever your circumstances are,

08:46I'd encourage you to think about

08:48what is the dollar value of your time

08:50and potentially, if you want,

08:52can you delegate stuff that's cheaper than that

08:55to other people potentially.

08:56Tip number nine for time management

08:58is to try and automate scheduling as much as possible.

09:01Now that we're in the world of like Zoom calls

09:02and like chatting to people over the internet

09:04basically every day,

09:05I found I was wasting a lot of time

09:06in scheduling back and forth

09:08where I'd be like,

09:09hey, I wanna talk to you,

09:09but like, are you free this time, Pacific time,

09:11this time, Eastern time,

09:12this time, British standard time,

09:13all this kind of stuff.

09:15And we'd go back and forth with emails

09:16for like a solid 10 days before anything would get done.

09:19But then I discovered an app called Calendly

09:20and Calendly is great.

09:21It's free for like the free version

09:23I pay for the pro version these days,

09:25not sponsoring this video or anything like that.

09:26Unfortunately, Calendly, if you're watching this,

09:28let me know.

09:29But the idea behind Calendly

09:30is you can literally send someone a link

09:31and it has like all of your availability

09:33and they can just book a slot in your calendar.

09:35Now this feels a little bit weird to do initially.

09:37It feels like a bit of a power move that,

09:38hey, book a slot on my calendar.

09:40But anytime I get a Calendly link from someone,

09:43I'm like, oh my God, I'm so grateful

09:44because this has literally saved me 20 minutes of my life,

09:46time that I'm never gonna get back

09:48in not having to worry about scheduling

09:50back and forth emails.

09:51Even sometimes these days,

09:52when it comes to like catching up with friends,

09:53I just send them a Calendly link and I'm like,

09:55look, say, hey man, I'm really sorry.

09:56But like, you know, here's a Calendly link.

09:58I know we're never gonna talk

09:59because the schedules are never gonna align.

10:01But if there's a time that works for you,

10:02click on this link.

10:03And he books a time and we have a call.

10:04And it's nice because I've caught up

10:05with so many more friends in the last few months

10:07through using Calendly links

10:08than I did in the last like three years

10:11of having to schedule back and forth

10:13with WhatsApp messages.

10:14And finally, principle number 10 for time management.

10:16And this is something I've only recently started

10:17to appreciate, which is that like,

10:18when you're like a productivity nerd

10:20and you're interested in like efficiency

10:21and getting more done,

10:22it's very easy for us to get to the end of the day

10:24and to just feel chronically dissatisfied

10:27with what we've accomplished.

10:29Like at the end of the day, it's like,

10:30oh, well, I filmed one video today,

10:32but I could have filmed five videos.

10:33What's wrong with me?

10:34I'm such a waste man and kind of internally

10:36beating ourselves up about this.

10:37But one thing I've started to kind of tell myself recently

10:39is that I can choose to be satisfied at the end of the day.

10:42At the end of this day, I'll have filmed this video.

10:44I was planning to film three more videos,

10:45but I didn't get around to doing those.

10:47That's fine, I filmed one.

10:48I can choose to be satisfied with what I've done.

10:51And that's all good.

10:52And like, it doesn't change how much work I've done

10:55by me beating myself up about it.

10:57It just makes me feel bad.

10:58And therefore, I can choose to feel good

10:59with how I've managed my time.

11:01If you're interested in more strategies

11:02on how to manage your time,

11:03I actually have three whole online courses

11:05themed around productivity and time management

11:07that are hosted on Skillshare.

11:09No, they're not sponsoring this video,

11:10but if you hit the link in the video description,

11:11there'll be a link that gives you a free trial

11:14to Skillshare where you can check out

11:15my three classes on productivity.

11:16One of them is about the fundamentals of productivity.

11:18One of them is about the productivity equation,

11:20which is my personal mental model for productivity.

11:22And the third one is one that I released very recently,

11:24like last week, around productivity for creators

11:26and how we manage our time doing this like creative,

11:29high side hustle entrepreneur type stuff.

11:31So check that out with the links in the video description.

11:33And if you want more tips for time management

11:35and general productivity,

11:36you should check out my book review

11:37and summary of the book, Make Time,

11:38which is one of my favorite productivity books of all time.

11:40And that will be linked right over there.

11:42So thank you so much for watching.

11:43Have a great day and I'll see you in the next video.

11:45Bye-bye.

How I Manage My Time - 10 Time Management Tips

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